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Human Resource Policy Manual
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Section: |
Employment Matters |
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Subject: |
Separating from Employment |
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Policy: |
System |
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Code: |
315 |
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Issued: |
8/9/02, revised 7/27/04 |
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Association Adoption: |
6/4/09 |
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Association Effective Date: |
6/4/09 |
Notice of Resignation or Retirement - To ensure a smooth transition an employee who intends to resign from employment with Cornell Cooperative Extension is requested to submit a written notice to the employee's supervisor at least two workweeks before the date of resignation is to be effective. Supervisory staff are requested to give a minimum of four workweeks' written notice.
Retirement - Retirement is a separation of employment when the employee elects to receive retirement benefits under his or her retirement benefit plan. An employee planning to retire is expected to give written notice to his or her supervisor at least 60 days prior to the anticipated retirement date and should initiate a retirement application with the Association and Administration Finance and Personnel at Cornell at the same time to ensure timely processing of the retirement paperwork
Exit Interviews – A written exit interview form is provided to the employee. The employee returns the form to the Chair of the Personnel Committee. In the exit interview form, the employee is encouraged to give suggestions, concerns, and constructive recommendations about the Association and its policies. Exiting employees are provided with a summary of their benefits by the Human Resource Manager and a letter is sent from Cornell with more complete details.
Return of Association Property - All Association property in the employee's possession, such as, but not limited to, files, equipment, and computer disks, must be returned to the employee's supervisor in good working order prior to the employee's last day of work.
Accumulated Benefits – An employee is eligible to receive compensation for all accrued and unused accumulated vacation leave days based upon the association’s accrual schedule. For deceased employees, unused vacation accrual will be paid to the employee’s estate.
If the employee is on term appointment and the resignation is on the day of the term appointment all vacation time must be used prior to the last day of the terminal appointment. For retirement the accrued vacation will be paid per the association vacation policy.
Final Paycheck – An employee's final paycheck for all hours worked is provided on the next regularly scheduled payday after the employee's last day of work. The final paycheck includes payment for accumulated vacation, if applicable. If advance notice of resignation is not given, payroll deadlines may not allow accrued vacation to be reflected in the final paycheck.
Use of Benefits during Notice Period - An employee must receive authorization to use accumulated vacation and/or personal leave during the notice period for resignation. To receive paid sick leave during the notice period for resignation, an employee may be required to provide a physician’s verification of the illness.
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