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Human Resource Policy Manual
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Section: |
Personal Conduct |
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Subject: |
Drivers License and Vehicles |
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Policy: |
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Code: |
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Issued: |
8/9/02, revised 9/2/08 |
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Association Adoption: |
6/4/09 |
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Association Effective Date: |
6/4/09 |
Summary - Employees in certain positions may be required to drive Association, leased, rental, or personal vehicles to conduct business on behalf of Association. Employees who drive on Association business must operate vehicles in a safe and responsible manner, and in compliance with all applicable traffic laws.
Driver’s License - An employee who drives for Association business must possess a valid driver’s license free from major infractions at the time of hire and throughout employment. Periodic verifications may be completed by the Association. An employee who operates a vehicle that requires a commercial driver's license (CDL) must possess and maintain this license throughout employment and are subject to NYS DMV law regarding substance testing.
Change in Status or Loss of Driver's License - An employee who is required to possess a driver’s license or CDL license in order to perform certain job duties must immediately notify the employee's supervisor if the license is suspended or revoked. The loss or suspension of a driver’s or CDL license may affect the employee’s employment with the Association. The association reserves the right to ask for verification that the employee possesses a current license.
Use of Association Vehicles - Only authorized employees are allowed to drive Association vehicles. Association vehicles should be used for authorized Association business only. Association vehicles should not be used to transport unauthorized individuals or materials or to conduct personal or non-Association related business. Employees will be required to complete an internal certification program before assuming driving duties with Association vehicles. An employee may be asked to present their license before signing out an Association vehicle.
Association Vehicle Maintenance – Employees are responsible for maintaining Association vehicles in a neat and clean condition at all times. Papers and garbage must be removed at the end of each trip. Vehicles should be maintained in a safe and secure condition when not in use. It is the employee’s responsibility to notify the employee’s supervisor, or designated individual, of any needed maintenance or repair work on a Association vehicle.
Traffic Violation - An employee is responsible for paying any traffic tickets, parking tickets, or moving violations received while driving a Association, leased, rental, or personal vehicle for business use.
Cell Phones - In accordance with New York State regulations, an employee should not make or receive calls on a cell phone while driving on Association business unless a headset or a hands-free device is used.
Accident - An employee must notify the employee’s supervisor immediately in the event of an accident, theft, or damage involving an Association, leased, rental, or personal vehicle being used for Association business, regardless of the severity of the damage.
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