Cornell Cooperative Extension of Tompkins County

Human Resource Policy Manual

TABLE OF CONTENTS


*100* *INTRODUCTION*
101 Purpose of Employee Manual	Compliance/System

*200* *FOR LATER USE*

*300* *EMPLOYMENT*
301 Employment Definitions	Compliance/System
302 Exempt/Non-Exempt Status	Compliance
303 Recruitment and Selection of Staff	Compliance/System
304 Former Employees and Minors	Compliance/System
305 Hiring of Relatives	System
306 Employment of State Retirees	Compliance
307 Employment of Federal Retirees	Compliance
308 Employment of Non-Citizens	Compliance
309 Official Personnel File (OPF)	Compliance/System
310 Orientation Period	System
311 Performance Development	System
312 Promotions and Transfers	System
313 Policy on Corrective and Disciplinary Action	System
314 Association-Initiated Separation from Employment	System
315 Separating from Employment	System
316 Conferral of Title

*400 COMPLIANCE POLICIES*
401 Equal Opportunity Statement	Compliance
402 Americans with Disabilities Act (ADA)	Compliance
403 Sexual Harassment Policy	Compliance

*500 OPERATIONAL POLICIES*
501 Hours of Operations and Work Schedules	Compliance/Local
502 Meal and Break Periods	Compliance/Local
503 Emergency Closings	Local
504 Business and Travel Expenses	Local

*600 ABSENCE POLICIES*
601 Tardiness and Absences	Local
602 Holidays	Local
603 Vacation Leave	Local
604 Sick Leave	Local
605 Workers Compensation	Compliance/System /Local
606 Extended Medical Leave	System/Local
607 Personal Leave Without Pay	Local
608 Family and Medical Leave (FMLA)	Compliance/System
609 Personal Days	Local
610 Funeral Leave	Local
611 Jury Duty	Compliance/Local
612 Court Appearance	Compliance/System
613 Military and Reserve Leaves	Compliance/System
614 Voting Time	Compliance

700 COMPENSATION AND CLASSIFICATION
701 Position Classification and Pay Rates	System
702 Overtime	Compliance/System
703 Pay Procedures	Compliance/System

*800 EMPLOYEE BENEFITS*
801 Benefits Administration	System
802 Health Insurance	System
803 Dental Insurance	System
804 Long-term Disability (LTD)	System
805 Personal Accident	System
806 General Group Life Insurance	System
807 Federal Employees’ Group Life Insurance and Accidental Death and Dismemberment Coverage	System
808 Tax-Deferred Annuity	System
809 NYS Retirement	Compliance
810 Federal Retirement	Compliance
811 Social Security and Medicare	Compliance
812 Unemployment Insurance	Compliance/System
813 Employee Assistance Program	Local
814 COBRA – Continuation of Insurance Benefits	Compliance
815 Select Benefits	System

*900 PERSONAL CONDUCT*
901 Misrepresentation	System
902 Confidentiality	Compliance/System
903 Conflict of Interest	Compliance/System
904 Conflict of Commitment	Compliance/System
905 Substance-Free Workplace	Compliance
906 Drivers’ License and Vehicles	Compliance/System
907 Personal Appearance	Local
908 Code of Ethics	Compliance/System

*1000 PREMISES AND WORK AREAS*
1001 Property and Equipment	System
1002 Personal Belongings	Local
1003 Maintenance of Premises and Work Areas	Local
1004 Parking	Local
1005 Smoking	Compliance/System/Local
1006 Charitable Solicitation	System
1007 Security	Local

*1100 SAFETY*
1101 Safety Program	Compliance

*1200 SECURITY*
1201 Building Security	Local
1202 Violence in the Workplace	System

*1300 COMMUNICATION PROCEDURES*
1301 Complaint Procedure	System
1302 Availability of Ombudsman	System
1303 Communication Systems	System/Local
1304 Acceptable Use Policy	Compliance/System
1305 Correspondence	Local
1306 Employee Suggestions	Local
1307 Public and Media Relations	System

Compliance – A policy that according to employment laws, rules or regulations an Association is required to adopt.

System – A policy that has been developed by the Extension Administration based upon centralized procedural requirements that must be followed. In some instances, the policy is not required but it is strongly recommended that it be adopted. In some instances, the policy may be altered slightly to conform to Association unique needs. Administrative Systems must review all system policies prior to adoption of modifications to ensure they remain in compliance with various laws and regulations.

Local – These are policy templates recommended by the Extension Administration. The Association may adopt as written or may decide not to adopt the policy or modify the policy to meet the needs of the Association. It is recommended that Administrative Systems, local legal counsel or other experienced HR source review variations prior to adoption of modifications to ensure they remain in compliance with various laws and regulations.