Human Resource Policy Manual


TABLE OF CONTENTS


100 INTRODUCTION
101 Purpose of Employee Manual Compliance/System


200 FOR LATER USE


300 EMPLOYMENT
301 Employment Definitions Compliance/System
302 Exempt/Non-Exempt Status Compliance
303 Recruitment and Selection of Staff Compliance/System
304 Former Employees and Minors Compliance/System
305 Hiring of Relatives System
306 Employment of State Retirees Compliance
307 Employment of Federal Retirees Compliance
308 Employment of Non-Citizens Compliance
309 Official Personnel File (OPF) Compliance/System
310 Orientation Period System
311 Performance Development System
312 Promotions and Transfers System
313 Policy on Corrective and Disciplinary Action System
314 Association-Initiated Separation from Employment System
315 Separating from Employment System
316 Conferral of Title System


400 COMPLIANCE POLICIES
401 Equal Opportunity Statement Compliance
402 Americans with Disabilities Act (ADA) Compliance
403 Sexual Harassment Policy Compliance


500 OPERATIONAL POLICIES
501 Hours of Operations and Work Schedules Compliance/Local
502 Meal and Break Periods Compliance/Local
503 Emergency Closings Local
504 Business and Travel Expenses Local


600 ABSENCE POLICIES
601Tardiness and Absences Local
602 Holidays Local
603 Vacation Leave Local
604 Sick Leave Local
605 Workers Compensation Compliance/System /Local
606 Extended Medical Leave System/Local
607 Personal Leave Without Pay Local
608 Family and Medical Leave (FMLA) Compliance/System
609 Personal Days Local
610 Funeral Leave Local
611 Jury Duty Compliance/Local
612 Court Appearance Compliance/System
613 Military and Reserve Leaves Compliance/System
614 Voting Time


700 COMPENSATION AND CLASSIFICATION
701 Position Classification and Pay Rates System
702 Overtime Compliance/System
703 Pay Procedures Compliance/System


800 EMPLOYEE BENEFITS
801 Benefits Administration System
802 Health Insurance System
803 Dental Insurance System
804 Long-term Disability (LTD) System
805 Personal Accident System
806 General Group Life Insurance System
807 Federal Employees’ Group Life Insurance and Accidental Death and Dismemberment Coverage System
808 Tax-Deferred Annuity System
809 NYS Retirement Compliance
810 Federal Retirement Compliance
811 Social Security and Medicare Compliance
812 Unemployment Insurance Compliance/System
813 Employee Assistance Program Local
814 COBRA – Continuation of Insurance Benefits Compliance
815 Select Benefits System


900 PERSONAL CONDUCT
901 Misrepresentation System
902 Confidentiality Compliance/System
903 Conflict of Interest Compliance/System
904 Conflict of Commitment Compliance/System
905 Substance-Free Workplace Compliance
906 Drivers’ License and Vehicles Compliance/System
907 Personal Appearance Local
908 Code of Ethics Compliance/System


1000 PREMISES AND WORK AREAS
1001 Property and Equipment System
1002 Personal Belongings Local
1003 Maintenance of Premises and Work Areas Local
1004 Parking Local
1005 Smoking Compliance/System/Local
1006 Charitable Solicitation System
1007 Security Local


1100 SAFETY
1101 Safety Program Compliance


1200 SECURITY
1201 Building Security Local
1202 Violence in the Workplace System


1300 COMMUNICATION PROCEDURES
1301 Complaint Procedure System
1302 Availability of Ombudsman System
1303 Communication Systems System/Local
1304 Acceptable Use Policy Compliance/System
1305 Correspondence Local
1306 Employee Suggestions Local
1307 Public and Media Relations System

Compliance – A policy that according to employment laws, rules or regulations an Association is required to adopt.

System – A policy that has been developed by the Extension Administration based upon centralized procedural requirements that must be followed.In some instances, the policy is not required but it is strongly recommended that it be adopted.In some instances, the policy may be altered slightly to conform to Association unique needs.Administrative Systems must review all system policies prior to adoption of modifications to ensure they remain in compliance with various laws and regulations.

Local – These are policy templates recommended by the Extension Administration.The Association may adopt as written or may decide not to adopt the policy or modify the policy to meet the needs of the Association.It is recommended that Administrative Systems, local legal counsel or other experienced HR source review variations prior to adoption of modifications to ensure they remain in compliance with various laws and regulations.

Last updated October 5, 2017