Effort certification is the process we use to track which staff hours are worked on which project. All employees must attest to their hours, and supervisors must review and approve them. Our Finance Team uses that information to divide up payroll costs, bill funders, and maintain auditable records. We are required to do effort certification by our funders and CCE Extension Admin, our parent organization.
All employees are responsible for completing effort certification by the end of each pay period. Supervisors must approve effort certifications no later than 5 days after the end of the pay period.
Beginning on 6/30/22 (for non-exempt hourly staff) and 7/1/22 (for exempt salaried staff), we are using an online system called BambooHR for effort certification. All staff (except summer camp staff) will use Bamboo for effort certification. To learn how, please refer to the training materials below:
In addition, supervisors are responsible for reviewing, approving, and tracking effort certifications. To learn how, please refer to the training materials below:
In the past, we used Excel spreadsheets to track effort certification. These are included here for reference.
Please do not use these past 6/30/22 (for non-exempt hourly staff) or 7/1/22 (for exempt salaried staff) unless instructed to do so by your supervisor.
Past Training Materials
Past Non-Exempt Employee Forms
Past Exempt Employee Forms
Past Submission Instructions
In the past, employees were asked to save the spreadsheet that corresponded to their employment type, and complete the time reporting for hours worked under all relevant grants using the "salary split" info provided by the Finance Department and your Workday data. Full how-to instructions can be found in the first link.
Last updated July 15, 2022